To manage all procurement processes in a fair and transparent manner with the objective of bringing value for money. The undertaken procurement processes must be efficient and economical.

• Responsible for all kinds of procurement through supply contracts, services contracts, framework contracts, tendering, competitive bidding, RFQs, RFPs, Shortlisting (PQ, EoI) etc.
• To formulate annual procurement plans.
• To review, redesign and set up a new contracts and bidding/tendering documents as per requirements.
• Preparation and distribution of RFPs and RFQs.
• Work with the tender committees, Internal Auditor, Administration department, Accounts Department and others to apply professional procurement techniques for all required items and services, process the payment cases on successfully execution/delivery, get the cases audited etc.
• Experienced in preparation of RFXs, technical and financial evaluation of bids, preparation of approval notes as per company Rules & issuance of Contracts/POs/WOs.
• Preparation of evaluation documents, recording minutes of the meetings, conducting bid opening meetings, comparative statements, supplier evaluation grid, framing committee proceedings and preparation of recommendations for the Competent Authority.
• Preparation of various documents including notes/working papers related to the issuance and award of tenders which may include approval to bid, prequalification requests, advertisements, potential supplier evaluation criteria, issuance of bid documents etc.
• Contract preparation and subsequent signing with the vendors.
• Contract and vendor management after contract award.
• Maintain record of procurements and ensure strict compliance of applicable policy, procedures, rules and regulations.
• Assistance in formulation, refinement and improvement of procurement policies, SOPs and manual.
• Responsible for adherence to Public Procurement Rules.
• Maintain high level of transparency and fairness in all sorts of procurement processes.
• Monitor the delivery of material/ equipment according the schedule given in the contract.
• Maintain proper record of bid bonds/earnest money and performance bonds and other tender documents.
• To manage the tendering process and be the custodian of all tendering information.
• Accreditation of suppliers and vendors.
• Liaising with internal/external auditors and be a focal person from procurement for such audits.
• To undertake any other task assigned by management.

QUALIFICATION, EXPERIENCE & ESSENTIAL SKILLS

• Minimum sixteen (16) years of education.
• University Degree preferably in the field of Procurement, Supply Chain, Business Studies, Management or relevant field.
• Minimum 05 years of post-qualification experience in procurement. Preference shall be given to the candidates having hands-on experience of PPRA rules.
• Understanding and experience of commercial/contracts would be added advantage.
• Ability to work effectively under pressure of meeting tight deadlines.
• Verbal and written communication skills to effectively communicate with employees and external entities & with the ability to work in a multicultural environment.
• Team Player
• Proactive and quick learner
• Problem solver and trouble shooter
• Good management skills
• Experience in running a structured tendering exercise for products or services/items.
• Skills in MS Office (Power point, Word & Excel).
• Knowledge of maintenance of procurement records and vendors’ database.
• Experience of ICT procurements and working on ERPs shall be an added advantage.